Administrative / Office / Business Manager for
Expert Witness and Career Counselor
Location: Hybrid (80% remote, 20% in Sunnyvale office)
Note: Must have a dedicated home office space to work remotely.
Hours: Monday-Friday during office hours, 35-40 hours per week
We are seeking an organized, detail-oriented, and proactive professional to support our vocational expert. The ideal candidate will manage office operations, handle client communications, maintain records, and ensure the smooth running of daily tasks. You will play a key role in case management, scheduling, researching, and providing administrative support in legal and vocational matters. This position is ideal for someone with a background in office management, legal support, or general administration who thrives in a fast-paced and professional environment.
Office Management & Coordination: Oversee daily office operations, manage the expert’s calendar, schedule meetings, and handle all correspondence with clients, attorneys, and courts. Find and implement ways to streamline business processes.
Document Management: Proofread vocational assessments and other reports and letters for submission.
Case Management: Track the progress of multiple cases, ensuring deadlines are met and that case files are electronically organized and accessible.
Client Communication: Serve as the primary point of contact for clients and attorneys, ensuring professional and timely communication.
Data Entry & Record Keeping: Manage sensitive client data and case information with accuracy and confidentiality, ensuring compliance with legal and ethical standards.
Financial Management: Handle billing, invoicing, and payments for services rendered.
Research Support: Assist with labor market research and employment data gathering to support vocational evaluations and career counseling.
Compliance & Legal Support: Assist in preparing for court hearings, depositions, and other legal proceedings by organizing documentation and coordinating with legal teams.
Experience:
2+ years of administrative or office management experience.
Prior experience working with legal documents or sensitive client information is a plus.
Technical Skills:
Proficiency in Google Suite (Docs, Sheets, Forms, Slides, Gmail) and Adobe Acrobat
Microsoft Office (Word, Excel, PowerPoint)
Experience or interest in using AI to do research
Curious and eager to try new applications
Soft Skills:
Exceptional communication and interpersonal skills, with the ability to interact with clients and attorneys in a professional manner.
Strong organizational and time management skills, with the ability to handle multiple cases and deadlines simultaneously.
Attention to detail and a high level of accuracy when managing documents, schedules, and billing.
Discretion and the ability to handle confidential information responsibly.
Problem-solving skills and the ability to adapt to changing priorities.
Opportunity to work in a dynamic, professional environment with a skilled vocational expert.
Competitive salary.
Chance to develop soft skills, legal support skills, research skills, and technical skills in using multiple software applications.
Satisfaction in helping people!
To Apply:
Please submit your resume and a cover letter outlining your qualifications and experience to info@somamccandless.net. Applications will be reviewed on a rolling basis.
If you have any questions, please feel free to contact Michelle Onishi at 408-412-1307.